Registration Forms

The Event Espresso registration form system is a powerful tool for creating and customizing event registration forms in WordPress. It allows you to collect the information you need from attendees while providing flexibility and customization options. Here's a step-by-step guide on how to use the system effectively:

1. Accessing the Registration Form System

Navigate to the Event Espresso dashboard in WordPress. Go to Event Espresso > Registration Forms. This is where you can manage the questions and question groups that make up your registration forms.

2. Creating and Managing Questions

Click on Questions to view, edit, or add new questions. You can add various types of questions, such as text fields, checkboxes, dropdowns, or radio buttons, depending on the information you want to collect.

For each question, specify:

• The Question Text (e.g., "First Name," "Email Address")
• The Question Type (e.g., Text Input, Dropdown, Radio Buttons)
• Whether the question is Required (mandatory for registrants to answer)

Save your changes once you've added or edited the questions.

3. Organizing Questions into Groups

Questions are organized into Question Groups to help manage your form layout efficiently. Go to Event Espresso > Registration Forms > Question Groups.

You can either use default question groups (like Personal Information) or create custom ones based on your event needs (e.g., Dietary Preferences, Session Selection). Add questions to your groups by checking the relevant questions and saving the group.

4. Assigning Question Groups to Events

Once you have your question groups ready, assign them to specific events. Go to Event Espresso > Events and select the event you want to edit. Under the Event Registration Options section, you’ll see options for Primary Attendee and Additional Attendee question groups. Assign the appropriate groups to these fields. Save the event to apply the changes. This ensures that when users register, the selected question groups appear as part of the registration form.

5. Customizing the Registration Form

You can further customize the look and feel of your registration form through CSS or by modifying the template files if you have coding skills. If you’re using a theme that supports custom CSS, you can make styling changes to adjust the appearance of the fields, labels, and buttons on your registration form.

6. Testing Your Registration Form

Before making the event live, test your registration form to ensure everything works as expected. Preview the event page and complete a test registration. This helps verify that all required fields are being displayed and collected correctly.

7. Advanced Features and Add-ons

Event Espresso offers various add-ons that can enhance your registration form capabilities:

• Conditional Logic: Show or hide questions based on attendee responses.
• Payment Information Fields: Collect and manage payment details.
• Multiple Attendee Registration: Allow users to register multiple attendees in one transaction.
• Per-ticket Questions: Assign certain questions to only be asked when attendees select certain tickets. 

You can explore these add-ons in the Event Espresso store and integrate them into your registration forms as needed.

8. Managing and Exporting Registration Data

After attendees have registered, you can manage the collected data by navigating to Event Espresso > Registrations. View registration details, filter by status, and export attendee data to CSV for further analysis or communication.

9. Monitoring and Adjusting Registration Forms

Keep an eye on form completion rates and attendee feedback. If attendees report difficulties or if you notice high abandonment rates, consider simplifying the form or adding helpful instructions. Make updates and tweaks as necessary, ensuring the registration experience remains smooth and user-friendly.

By following these steps, you can effectively use the Event Espresso registration form system to create customizable, professional event registration experiences that collect all the necessary information from your attendees.